Administrative Assistant (Executive Assistant)

Location

Toronto

Job Code

VB-1703

Number of Openings

1

Purpose

The successful candidate is required to work independently and as a member of a team, interacting effectively with personnel to support a member of senior management. This is a non-managerial position.

Key Accountabilities:

  • Coordinate, schedule and manage agenda and to do list of the sr. manager, and ensure deadlines are met
  • Review, record, and distribute all incoming mail and faxes to the appropriate departments/personnel in a timely manner
  • General office duties: mailing, faxing, filing, photocopying, ordering office supplies, and group lunches
  • Attend to incoming phone calls
  • Greet clients and visitors, and notify the appropriate personnel
  • Ability to handle confidential material, and exercise discretion
  • Other duties relevant to the position shall be assigned as required

Qualifications

Mandatory Requirements:

  • Undergraduate degree in Business, or relevant field of study
  • At least 1 year experience in a similar capacity
  • Fluency in English, written and verbal
  • Computer knowledge (Word, Excel, outlook, windows).
  • Self-initiated, fast learner with a positive attitude.
  • Organized, detail oriented, and hardworking character.
  • Exceptional communication skills.
  • Ability to work in a fast-paced and challenging environment.

Nice to have

  • Fluency in French language (both written and spoken).
  • Understanding of online investing products & services.

How to Apply

Disclaimer

  • BBS is an equal opportunity employer and welcomes applications from all interested parties. We thank you for your interest, however, only those candidates selected for an interview will be contacted.

BBS is also a participant of the Toronto Stock Exchange (TSX), the TSX Venture Exchange (TSX-V), the Canadian National Stock Exchange (CNSX), Alpha, Pure, Chi-X, and Omega. VB specializes in providing outstanding trade execution services to investors, traders and fund managers who demand excellence. Powered with innovative technologies and deep understanding of financial markets, VB provides superior products and services to all of its clients.